November 2013 Board Meeting

Mobile SHRM Board Meeting Minutes

 

MINUTES FOR:        October 30, 2013                                                                                                                                                                                          

 

 

            P: Present       A: Absent with notification      X: Absent without notification               

BOARD MEMBERS & DIRECTORS PRESENT

P

Kay Watson

- President

P

Mary White

 – Public Relations

A

Rick Thome

– A/V

 

 

P

Candace Swiger President Elect

P

Jeanine Wilson Certification

P

Amy Williams

Conf. Co-Chair

 

 

P

Carol Statter Membership

P

Renee Sorenson  – Workforce Readiness

A

Kathryn Irby

- Bookkeeper

 

 

P

Teresa Taylor Treasurer

P

Lana Mosley

 Conference Chair

A

Marjorie Icenogle – College   Affairs

 

 

A

Linda Ramsey-Secretary

A

Sheila Campbell -  Diversity

A

Jane Bahr

– Door Prize Coordinator

 

 

P

Sally Reynolds SHRM Foundation

A

Brandon Barnhill-Legislative   Affairs

P

Tom Woodford

Immediate Past Pres.

 

 

 

 

ACTION ITEMS TO BE COMPLETED

 

Action   Items

Who:

Completed   By:

1.

Review   national SHRM guidelines for Conference Chair

Kay

 

2.

Contact   Randy to close online registration for conference Mon, 11/4.

Lana

 

3.

Order   plaque for Community Service Award

Jeanine

 

4

Check   on cloud storage or drop box account to store SHRM historical data

Kay/Mary

 

5.

Vote   on new member applications

All

 

6.

Christmas   meeting treats

Teresa

 

7.

Reconcile   with Baldwin County SHRM from mini-seminar

Candice

 

 

8.

Send   invoices to sponsors for December luncheon/HR Games

Candice

 

 

DISCUSSION ITEMS AND MAIN DECISIONS MADE DURING COUNCIL MEETING:

 

Discussion Item

Main Decision(s) Made

1.

 President  –Kay Watson

      
  • 2014 Board positions – still several        openings. Asked for assistance to identify candidates.
  •   

  • Concerned about lack of historical data.        Would like to establish a way to save data electronically.
  •   

  • 2013 SHRM Foundation pledge amount?
  •   

  •  

2.

President   Elect – Candace   Swiger

      
  • 7 Sponsors for the December meeting        identified.  Will send invoices to        secure payment prior to the meeting.
  •   

  • To reach out to Sharon w/BCSHRM to   

3.

VP Membership –Carol Statter

 

      
  • 19 new member applications.
  •   

  • Recommended to Randy that annual dues        renewal should remain scheduled for 12/31 with a past due date of 1/31 (rather        than 4/31).

4.

Core   Leadership Areas -

 

Diversity   – Sheila Campbell

      
  • Absent

Certification   – Jeanine Wilson

      
  • Certification approval is starting to come        through for the conference.
  •   

  • Received two nominations for the Community        Service Award – both for Sheri Grubbs. Will order plaque.
  •   

  • Task Force – will present budget for  2014.
  •   

  •  Task        force will attend chamber business after hours event on 11/21. 
  •   

  •  Requested reimbursement for this event        at $5 per person.

Workforce   Readiness -  Renee Sorensen

      
  • no report

College   Relations – Marjorie Icenogle

      
  • Absent

 

5.

 

Past   President–

Tom Woodford

 

      
  • no report

6.

 

Secretary –

Linda Ramsey

 

 

      
  • Absent

7.

A/V – Rick Thome

      
  • Absent

8.

PR   –Mary White

      
  • Announcement for conference sent to the        Press Register, MS and Pensacola SHRM chapters.
  •   

  • Will send out news release for December        meeting.

9.

Conference   Chair-

  Lana Mosley

      
  • Reported still having issues with        registration. Teresa will get with Randy to see what the problem is. She        said she would need 5 students to volunteer at the conference.
  •   

  • Website registration will be turned off on        Monday, 11/4 with a message to contact Lana if interested in        registering.
  •   

  • Concern – Pay Pal payment from July for an        exhibitor, just filtered to the new system.
  •   

  • 3 laptops and 3 projectors needed for conference.       
  •   

  • 6-8 easels already secured for conference.
  •   

  • Speaker gifts

10.

Door   Prizes – Jane Bahr

      
  • Absent

11.

SHRM   Foundation – Sally Reynolds

      
  • No report

12.

Conference  

Co-Chair   – Amy Williams

      
  • Working with Marcia to confirm silent        auction items.

13.

Treasurer   – Teresa Taylor

      
  • Randy directing her on how to move money        from electronic account to checking account.
  •   

  • Announced annual charity nominations.

 

Next Scheduled Meeting: Dec 4, 2013 8:00 a.m., AGC, 754 Downtowner Loop W, Mobile, AL  36609

 

 

Task Force Notes:

Jeanine:  Can we start asking members to turn in community volunteer hours and then draw for a giftcard? (Board requested to table this until 2014)

 

Mary: Rather than track hours ask members to share where they volunteered and put names in a hat for a drawing.

 

Renee: It might be easier to talk about what groups involved in rather than hours.

Jeanine: Task force currently has a membership initiative. Will table community involvement tracking until 2014.

 

Carol: Some misconceptions can be corrected with the Task Force phone calls to make sure potential members understand our initiatives.